Exhibitor Information
We are pleased to invite you to exhibit at the USC Gould School of Law 2012 Intellectual Property Institute, again taking place at The Beverly Hills Hotel in Beverly Hills, California.
Inaugurated in 2004, over the past eight years the Institute has drawn a combined total of nearly 2,600 members of the intellectual property bar and business community, and in 2012 the Institute will once again provide an excellent forum for displaying your services.
Fee and Exhibit Hours
Exhibitor space is limited; we encourage you to reserve your space as soon as possible. The fee for exhibiting is $1,000 per exhibitor. The fee includes a circular, clothed table (table-top exhibits only are permitted) and one complimentary luncheon ticket. Additional luncheon tickets may be purchased for $75 each.
Exhibit hours are from 7:30 a.m. to approximately 3:00 p.m., starting when registration opens and running through the luncheon and networking breaks.
Click here to download the Exhibitor Response Form. If sending a check, it should be made payable to the USC Gould School of Law. Payments must be received prior to the Institute.
Delivery
Exhibit materials should be sent directly to The Beverly Hills Hotel. Shipments must be pre-paid and shipped to the address below:
The Beverly Hills Hotel9641 Sunset Boulevard
Beverly Hills, CA 90210
Attn: Event Services Department
Exhibitor 03/15/12 - USC IPI 2012
Hold For: Name, Firm Name
Boxes cannot be held at the hotel prior to Tuesday, March 13, 2012. It is very important to clearly label your boxes in order to ensure correct delivery. Please indicate on the boxes the total number of boxes shipped to the hotel (e.g., 1 of 3, 2 of 3). It is important to notify us of your shipment and the number of boxes sent so that we can include your materials when we inventory what the hotel has received. Please send an email to cle@law.usc.edu with your shipment information.
Exhibit Set-Up
You will be responsible for setting up your exhibit and may begin doing so at 6:00 a.m. on the morning of the Institute. Please allow ample time to set up your exhibit. Your exhibit must be ready no later than 7:15 a.m., as we expect our attendees arrive promptly at 7:30 a.m. when registration opens. The program will begin at 8:30 a.m.
As a reminder, there is only one exhibiting organization per table. Hotel policy requires that no signs or other articles shall be posted, nailed, or otherwise attached to any pillars, walls, doors, floors, etc., in such a manner as to deface or destroy hotel property.
Equipment Furnished
We will provide a circular, clothed table and chair(s) for each exhibitor. Any displays should be table-top only. Unfortunately, the tables may not be moved from their assigned locations due to fire regulations.
The hotel can accommodate most requests for special equipment, telephone and electrical requirements. Please note that it is the exhibitor's responsibility to pay for these services. However, there is no charge if you require an electrical outlet. Your requests must be made no later than March 5, 2012. Please contact Jennifer Newmark in the Events Services Department at The Beverly Hills Hotel if you have any special needs. She can be reached at (310) 281-2918, or by email at jnewmark@beverlyhillshotel.com.
Exhibit Removal
You will be responsible for breaking down your exhibit. You may break down on the day of the Institute at 3:00 p.m. following the afternoon break; however, exhibits must be broken down and removed from the hotel no later than 5:00 p.m. on that day.
Exhibitor Parking
The discounted parking rate at the hotel is $14 the day of the event. Your valet ticket will be color coded to reflect this discounted rate. No stamp is necessary.
Luncheon
One lunch ticket will be provided per exhibitor. Additional luncheon tickets can be purchased for $75 each.
